WDS Exec Meeting
Meeting start 2007-Apr-30 18.40
Welcome / Apologies
- Present
-
Naomi Guyer, Marc vcPC, Beth Hine, Steve Sigley, Tiki Gray, Tim Germann, Martin Wilson, Will McGee, Tanya Waisbrod, Nick Pannu,
- Apologies
-
none
General business
Indoor League
Rules
Need for rules document for C grade especially. Basic rules on website need updating regarding 2007 WFDF rules.
Marc Tanya Nick Tim to collaborate on rules review. Deadline - Next league
Document by John Fouhy to be tracked down.
Next league format
Beth moves the next A-grade indoor league to be team format.
Steve seconds, Motion passed
Tiki to send an email out to players. Everyone to advertise team format to all players, to make sure everyone has a team to play on.
Tiki has volunteered to take leftovers for pickup team, if required.
Clare Lundon at WCC
Clare Lundon was given a bunch of flowers.
Media
Dom post sports fixtures in progress, Martin working on it.
RSO Survey
Tim to flll in, then send on to Beth for review/completion
National Outdoor Tour 07/08
All to fill out NZU survey and encourage all players to do the same.
Beth will draft a calendar to be completed with other tournaments that WDS wants/need to run.
Upcoming Events
Indoorpendence
Double booking at Porirua has required another venue. Events Centre has been secured for Saturday 23rd June.
VIC uni will run tournament again, Martin and Tanya to head.
All to volunteer on the day if possible.
Will try to include A grade in indoorpendence to make most of exposure at prime venue.
Demonstration day
Oriental Bay anniversary day demonstration/have-a-go day needs to be booked with council.
Finances
See attached
Not a statement of accounts, just expenses and deposits since last statement (Wellington tour event)
Assets are not being tracked. All assets currently have zero value. We have the option of valuing all assets but need to decide what they will be valued at (Replacement value, depreciated value, etc..)
Accounting of assets to be voted on at next meeting.
Accounts
Itemised expenses are not published, personal expenses on behalf of WDS are hard to trace.
End of year accounts have been detailed for each event, by event organisers.
Martin and Steve to liaise on reconciling possible outstanding expenses. To be resolved by next exec meeting.
Martin to get quote for accounting consult regarding the adequacy of our accounts, forward to exec.
07/08 Summer outdoor league
Steve suggests reformatting the two nights to 5aside and 7aside. Players of all levels able to attend on both nights. Possibility of running a ladder system. Tangible benefits for 7aside game in terms of getting B graders to move up to A grade.
Draft/Team format needs to be considered with this league structure.
All to speak with players about possible league formats and their preferences.
Banner
Martin to pursue getting a banner, Naomi to supply reputed brand name for investigation.
Other Business
Indoor court
Tanya suggests we consider moving to 5 a side rectangular endzone indoor game, as played in most other countries. Issues are venue, national agreement, rules changes etc
Congratulations
To Victoria University Frisbee Club for winning gold at university games. Also to Nick Pannu who won tournament MVP, and Martin Wilson - VUWFDC team player of the tournament
Action Points
- Complete NZU survey regarding national tour format. Encourage all players concerned to do likewise.
- Advertise to all players that the next A grade indoor league will be a run with team entries.
- Speak to all players to get opinions on preferred outdoor league format (5aside/7aside, draft/teams...)
- Suggestions for next meeting to be forwarded to Beth
- Complete draft calendar of ultimate events. Forward onto exec for review.
- Rules review for indoors.
- Investigate prices/options for a banner. Naomi to supply possible source. Investigate prices/options for accounting advice.
- Reconcile owing expenses
- Complete RSO survey
Minutes taken by Tim Germann, 30/4/07
Last updated June 21, 2007, by Naomi Guyer.
