WDS exec meeting minutes

WDS Exec Meeting

Meeting start 2006-09-04 18.35

Welcome / Apologies

Present: Tanya Waisbrod, Martin Wilson, John Fouhy, Juho Sarkila, Simon Cowie, Kate Taylor, Marc van der Poest Clement, Beth Hine
Apologies: Liz Borberg

Matters arising from last meeting

Minutes from last meeting: Confirmed.
B/C grade job description: Not done yet.

Financials

Steve suggests quarterly updates — ie: at the end of each league.

Currently about $14,000 in the bank and about $5,000 owing (for a "real" balance of $9,000 or so).

Business / Correspondence

Indoor coaching

We have booked Tawa for the next two Saturdays @ 3 hours each (cost: $200). What do we do?

Suggest — mini-tournament aimed at B/C grade teams, possibly with training. Steve to organise.

Outdoor coaching

Can we offer outdoor coaching, when summer starts? Whom to target? Tanya to investigate options; potential coaches.

Tanya to come up with proposals by November meeting.

A grade this summer

Lots of people will be away at Perth. Do we want to still run A grade in the first season? Suggestion — keep the field booking, but don't get paint? We have a portafield that we can use.

Field markings for B/C grade? Yes - unanimous.
Field markings for A grade before Christmas? No - unanimous.

Marc to organise exec members to show up early to set up portafield, cones.

Running A grade pre-Perth or immediately post-Perth: Draft? Form own teams? Perth teams? No decision yet; exec members to talk to people (particularly Perth players). Exec to discuss by email in 2 weeks (~20th September).

Teaching in schools proposal (Martin)

Martin wants $1500 from us to continue his teaching in schools proposal. Martin's proposal was sent quite late; exec members want more time to consider the proposal. Exec is broadly in favour. Exec to vote by email on this issue in 2 weeks.

Tourneys proposal (Martin)

Martin has brought a list of possible tournaments Martin and/or other WDS exec members could run.

Martin to organise an end-of-season indoor tournament for the weekend of Sep30/Oct01.

Secondary schools tournament: College Sport Wgtn has proposed a secondary schools ultimate tournament, but they have not yet suggested a date. Exec is keen, but we need a date. Martin wants approx. $200 for prizes and field hire (unless those costs are covered somehow else). More detail required. Exec votes to offer an indication of support. Martin to go back to College Sport to get more details.

5-aside hat tournament in summer — if we hold this at Martin-Luckie Park, we will have fields marked already, so it will be dirt cheap. Mid-league. Steve to investigate possible dates for a social tournament at Martin-Luckie.

Kapiti Beach sports day: WDS commits to running Ultimate at this. Martin to liaise with organisers; WDS to choose someone to run the tournament closer to the date.

Wellington Beach Tournament. Martin wants to run a beach tournament in Wgtn. Exec thinks his proposed dates (January) are risky. Martin is taking all the risk, so up to him anyway. Martin to investigate further dates. Anyone with ideas or criticism, send to Martin.

Anniversary Weekend open day: Martin to run this, other exec members to turn up and help out as coaches.

Kilbernie festival: Martin is looking for someone to run an ultimate tournament at this. Defer decision to later meeting.

Fiji beach tournament: Not really our issue. Exec thinks: Hell yeah.

Goals update

Where Tanya thinks we're at:

Financial issues — we (particularly Steve) need to do more, re. budgets, etc.
Sunday pickup — need to advertise more. Kate to send advertisements on Wednesdays.
Build accuracy kit — abandon this idea. Marc to mock experienced players when they screw up.

Taupo Hat

Kate & Simon need volunteers to run on the day.

Tour event

Kate having serious trouble finding fields. Possibly, move tour event to Palmerston North. Kate to make decision on this at the start of next week.

Steve to be TD on the day.

Fundraising

Tanya to coordinate with Beth about gaming trusts.

Next meeting

Next meeting: Monday October 2nd. Tanya to investigate Hope Brothers as possible venue.

Meeting closed 20.30.

Action points

Tanya

Investigate outdoor coaching options; proposal by November.
Coordinate with Beth about gaming trusts.

Beth

Coordinate with Tanya about gaming trusts.

Marc

Organise exec members to set up portafield for A grade.

Kate

Send pickup advertisements every Wednesday.
Sort out tour event venue (move to PN?). Decision by next week.

Martin

Organise one-day end-of-season indoor tournament for Sep30/Oct01.
Go back to College Sport for more details about their proposed tournament.
Liaise with organisers about Kapiti Beach sports day.
Investigate dates for Wellington beach tournament.

Steve

Organise mini-tournament / coaching for B/C graders for Tawa this/next Saturday.
Contact council re dates for social tournament at Martin-Luckie over summer.
Be TD at the Wgtn tour event.

All